Admin Assistant

The Position:

The Administrative Assistant position is located in the General Administrative Team within Pillar 4 – Support Services in the Supply Chain Management Unit (SCMU). The position reports directly to the Senior Administrative Associate. The Administrative Assistant will work closely with other SCMU colleagues, other HQ Business Units, the Regional Offices and the Country Offices and with a number of external partners.

How you can make a difference:

UNFPA occupies a unique position in the sexual and reproductive health commodity ecosystem as a critical player in supply chain management, a leading public procurer of sexual and reproductive health commodities, a trusted partner to national governments, and one of the few organizations with the scale and partnerships necessary to build accountability for last mile delivery.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

Job Purpose:

The Administrative Assistant will provide foundational support and ensuring smooth day-to-day administrative support services to SCMU.

Qualifications and Experience:

Education:

• Completion of secondary education is required.
• A University degree at Bachelor Level in Accounting, Finance, Business Administration, International Commerce, Procurement, Logistics, or equivalent field is an asset.

Knowledge and Experience:

• A minimum of five (5) years of relevant, progressively responsible experience in administrative services, protocol and/or a related area.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is required.
• Experience using Enterprise Resource Planning (ERP) is required.
• Experience working in a matrix organizational structure is an asset.
• Basic proficiency in project management skills is an asset.
Basic knowledge of the principles and operational aspects of sexual and reproductive health commodities in global development and the humanitarian community is an asset.

Languages:

Fluency in English is required. Working knowledge of another official UN language is an asset.