Executive Assistant

Would you like to be part of a highly innovative, global and agile company? Do you like challenges within a wide range of administrative areas? And are you interested in delivering high-class administrative support? If so, this is a unique opportunity to join Ambu!
Ambu is currently looking for an Executive Assistant to join our Executive Office in our Ballerup, Denmark HQ. In this position, you will be part of a small team and a key asset to the Executive Leadership Team, providing administrative support at a high level. You will become part of a dynamic company culture characterized by a strong team spirit at our headquarters in Ballerup reporting to Senior Executive Assistant, Dorte Dyssegaard.
You will primarily be supporting two of our Executives and their functions. We expect to engage in a dialogue with yourself and the team to align on the exact functional split, giving you some flexibility in influencing your own position. Your key focus will be on supporting their day-to-day activities, as well as support in preparing presentation material, organise meetings, travels and other administrative support.
Finally, you can expect to join a small, tight-knit team of 3 EAs (including yourself). You can therefore expect a culture of close collaboration, extensive sparring, and a positive, friendly work culture. You should expect to be primarily based out of our HQ, although there is the option to work from home when required.

Your main responsibilities will include:

• Organise internal and external meetings and conferences, including ensuring end-to-end travel arrangements for your CxO partners
• Work across stakeholders to ensure smooth planning and execution of multiple different meetings, supporting your Executive Leaders with prioritization and adaptation of the calendar where necessary
• Support with creating presentations and other similar material for Leadership meetings, Town Halls and similar events
• Manage internal procedures using corporate internal systems and tools with consistency creating administrative stability. Manage expense claims and handle ad hoc administrative tasks.
• Be part of shaping the company culture and serving as the social glue during events and as ‘eyes and ears’ in the office.

• Skills and experiences can be earned in many different ways, and we understand that the best fit for the role cannot be prescribed on paper. You are however likely to succeed in this position if:
• You are service-minded and act with an execution oriented and positive can-do attitude and strong interpersonal skills.
• You have sound judgement and integrity, especially in handling confidential information.
• You have a high degree of independence. You can manage multiple priorities and processes concurrently, while anticipating your leaders’ needs and proactively solving problems before they arise.
• You ensure consistent high-quality work in all deliverables, and you ensure that everything gets done with precision and efficiency in a timely manner.
• You have a diplomatic and calm character, and you possess good judgement with a high level of integrity and professionalism.
• You possess intelligent and intellectual curiosity in learning about the focus areas and the company.
• You are fluent in Danish and English and an excellent communicator both in speech and writing.
• You have very strong knowledge in the Microsoft Office package, in particular Powerpoint

Ambu is a company that expands rapidly and has ambitious growth targets. We meet these targets through interdisciplinary teamwork between motivated and highly skilled employees. Your contributions and efforts are crucial to our success and by joining us you will get the opportunity to work in an international head office with an informal working environment.
We offer great opportunities for personal development. Furthermore, we offer a wide range of professional, social and financial employee benefits in addition to exciting job challenges and continuous professional and personal development.

Ambu has been bringing the solutions of the future to life since 1937. Today, millions of patients and healthcare professionals worldwide depend on the efficiency, safety and performance of our single-use endoscopy, anaesthesia, and patient monitoring solutions. We continuously look to the future with a commitment to deliver innovative quality products that have a positive impact on patient care and the work of healthcare professionals. Headquartered near Copenhagen in Denmark, Ambu employs approximately 4,500 people in Europe, North America and the Asia Pacific.

For more information, please visit ambu.com or follow us on LinkedIn.